What is Project Playbook®?
The easiest way to think about a successful initiative is keeping it simple. Project Playbook® breaks down the an initiative into components that produce a Thumbnail Sketch and simplifies the approach into the following:
- The fundamental understanding that 90% of all deliverables can be estimated in one or two steps.
- Quantify and remove the simple elements first and concentrating on the most complex elements of Time, Resources, Money, and Risk.
- Improve transparency in complex projects by removing the majority of unneeded activities and concentrate on areas that present the greatest threat to success.
- Establish concise, manageable segments and ensuring mitigations are in place where needed.
The goal of Project Playbook® is to help organizations target and improve critical areas including:
- Operational – define and focus on “who, what, and when” things need to be done.
- Tactical – “how” will things get done and who will be accountable or responsible across all areas.
- Strategic – clearly communicating “why” and “where” on any initiative whether discrete or ongoing.
Project Playbook® creates a clear plan of what needs done and by whom at the following levels:
- Strategic (Executive) – Presents a consolidated dashboard to C-Level leaders. Communicates overall status and draws attention to areas of risk.
- Tactical (Directors / Managers) – Provides detailed information to assist in daily decision making and operational effectiveness. Sharpens focus on immediate deadlines and milestones. Provides information to manage project personnel and financial resources more effectively.
- Operational (Staff) – Defines individual/group tasks. Establishes deadlines for activities. Monitors progress/status reporting.
What Makes Project Playbook® Work?
Project Playbook® provides transparency by adhering to the principles of compartmentalizing work and improving communication. It is:
- Adaptive – Works with existing project methods and structures to enhance project performance.
- Proactive – Allows an organization to make proactive changes to any project by shedding early light on risks to schedule, quality, personnel and more.
- Repeatable – Designed to perform continually against multiple project and organizational needs.
Components of Project Playbook®
- Offensive Plays: Keeps functioning projects on-track and helps align and communicate compatible ‘plays’ for continued project success.
- Defensive Plays: Outlines projects that need a little defense, projects showing signs of trouble, and aligns ‘plays’ to get to the goal.
- The GOAL is to find the SPOOF (Single Points Of Operational Failure) and eliminate them.
- Coaching Aides – helps the project sponsors understand where the project is at any given time.
- Special Teams Formation includes examples of the following:
- Communication Team – defined to ensure the project/program teams as well as the organization and customers understand clearly the goals, objective, issues, and risks.
- Project Strike Team – this group provides direct organizational project to those projects/programs requiring help to resolve outstanding issues. The Project Strike Teams ensure the project keeps on track.
- Coaching/Mentoring Task Force – Augments the project team in support and training of the initiative.
- Executive Formation Team – helps align senior management with outlining, communicating, and structure the Project Team with continued success.